10 Productivity Habits

10 Habits Successful People Give Up to Increase Their Productivity by Carl Preston at Life

What are you willing to do in order to reach success? It is common among people these days to be average and not stand out too much. But those who are successful do not fall under this category.

In order to stay on top of your game and reach the level of success you want, you need to follow a certain set of self-induced rules. Success is not something that happens by accident; if you want it bad enough, you will get it. Learn the habits that successful people have given up in order to reach their own success.

1. They don’t work in their comfort zone.

What is your comfort zone? Your comfort zone is defined as “A psychological state in which a person feels familiar, at ease, in control, and experiences low anxiety.” When you get outside of your comfort zone, it doesn’t mean that you should strive for a constant state of anxiety and stress. It simply means that, in order to grow, you should try new things and expand your horizons.

The reason we are comfortable in our comfort zone is because we are not taking risks when we are in this state. When we live in our comfort zones, we are living life like hamsters on a wheel, going around and around in a constant cycle, but going nowhere in our lives.

Famous motivational speaker, Les Brown, said it best with, “If you put yourself in a position where you have to stretch outside your comfort zone, then you are forced to expand your consciousness.”

2. They don’t do without first learning.

Learning is what we do best. The greatest thing about learning is the benefit that we receive in all aspects of our lives. Successful people strive to continue learning new things and expanding on things that they already know.

If we stop learning, then the only thing we can do is settle with what we already know; if we settle for that, then there is no way to expand our minds. Expansion is essential on the path to success. Since our minds require learning for expansion, we must never stop seeking new knowledge.

Imagine what would have happened if Bill Gates stopped learning and growing. The internet would be much more primitive than it is today. But because he followed his dreams and continued growing, he founded one of the biggest companies in the world and it is still flourishing and growing today.

3. They don’t fear asking for advice.

Richard Branson, a famous entrepreneur, stated, “When you need to make hard decisions, being able to discuss your ideas with entrepreneurs and business leaders who have solved similar problems can make all the difference.”

Asking for advice is not always easy. We think that we have the same opportunity as everyone else and sometimes feel insecure and dependent, so we decide not to ask for advice, and try to figure it out ourselves. But this could be greatly limiting us from reaching our full potential, because the advice we might be seeking could be something that somebody knows very well.

4. They don’t get lost in the small details.

When life gives us seemingly endless opportunities, it is very easy to get lost in the small details. The small details are very easy for us to become focused on, thus causing us to miss out on the overall vision, also known as the “big picture”.

Focusing too much on the smaller details constricts your ability to see how everything ties together. Much of our lives hinge upon the connections that we make with others and with ourselves. If we get lost in the small detail, it is like having missing pieces to a puzzle. How are we supposed to solve that?

Imagine what would have happened if Henry Ford only saw the small details. When building the company that Ford is today, he knew that he must do something different if his company was to succeed. After many people told him it couldn’t be done, his company continued improving upon the smaller details until they got it right.

Henry Ford didn’t focus too much on the small details, which were the hundreds of times he failed; he saw the overall goal and knew that it could be accomplished. It required seeing the bigger picture to make it happen.

5. They don’t multitask.

Multitasking is typically viewed as a skill that only certain people possess. But truth be told, nobody actually has the ability to multitask. Multitasking is known to actually decrease productivity. Those who are successful focus on one specific task and do that task to the best of their ability without interruption.

The First 15 Minutes

14 Things Productive People Do In the First 15 Minutes of the Work Day by Yong Kang Chan at Life Hack:

The first 15 minutes of your workday sets the tone for the rest of your workday.
If you are already too busy at the start of your workday, imagine what the rest of your day might be like when challenges arise and other people start seeking you for help.
Here are 14 things productive people do in the first 15 minutes of their workday to help them stay productive for the rest of their day.

1. They stroll into the office at least 15 minutes before official working hours

Productive people know the importance of reporting to work early. Instead of rushing to work anxiously and hoping to be on time, they leave their house early and stroll into the office calmly. They set a relaxing tone right from the start of their workday and give themselves an extra 15 minutes to be ready for work.

2. They set up their workspace like professionals

Similar to a surgeon performing an operation and a chef working in the kitchen, productive people make sure their tools are in proper position before they begin their work. Every minute counts in the operating theater and kitchen, so too in your workspace! Productive people keep their workspace organized so that they don’t have to spend unnecessary time looking for what they need.

3. They review what they have done previously

It’s good to review what you have done previously, especially if you’ve just returned from the weekend or holidays. Productive people warms themselves up for work by reminding themselves where they left off previously. Instead of jumping straight into a task, they review past achievement to give themselves some direction on what to do next and a sense of accomplishment.

4. They review their to-do list and deadlines

Productive people have a to-do list. They review their to-do list at the start of their workday so that they can strategize and plan ahead. They remind themselves of important deadlines and meetings so that they can prioritize and schedule their work accordingly.

5. They identify no more than 3 important tasks for the day

Productive people know they will be overwhelmed if they plan too much for themselves. To stay focused at work and prevent themselves from multitasking they identify no more than 3 important tasks for the day. Leo Babauta, founder of the productivity blog Zen Habits, also sets himself 3 most important tasks (MITs) each morning to move himself forward.

Bed Time Productivity

10 Things Productive People Do Before Going To Bed by Luigi Potneza at Life Hack

The most productive people all have certain habits in their daily routines that contribute to their success. They understand that their success starts and ends with their mental and physical health, which is almost entirely dependent upon their habits before bed time.
So, here’re 10 things successful and super productive people do that leads them being in the top 20 percent of money earners in our society

They review their day

Steve Jobs was a strong proponent of living life to the fullest every day. He wonderfully explained this concept when he said: “Being the richest man in the cemetery doesn’t matter to me. Going to bed at night saying we’ve done something wonderful, that’s what matters to me.”

All successful and wealthy people, before going to sleep, they think about if what are doing has meaning. At the end of each day, they think about how have positively contributed to the world and review if the goals achieved are in line with their overall vision. Thus, they make plans to track their progress and take notes to put the best in every single things they do.

So today, before going to sleep, review your day because it will force you to clarify what you want and motivate you to take action on your goals.

They write down their thoughts

Emmy-winning talk-show host Ellen DeGeneres used to write down her thoughts, feelings and emotions when she was younger: “Writing is truly cathartic, because it just lets it all out and brings the best out of you”.

Super productive and successful people write down their thoughts, sensations, feelings and emotions. They try to analyze when and why things went right and wrong. They write to improve their communication and thinking skills to be a better leader. So, by writing things down you can help yourself to sharpen your thinking, clear your mind, destroy negative self-talk and pay attention to your most dominant emotions through the day. Journaling may tell you something that you haven’t really paid much attention to about yourself or about your life.

People like Theodore Roosevelt, Thomas Jefferson, Charles Darwin, Benjamin Franklin, Andrew Carnegie, Ralph Waldo Emerson and Winston Churchill kept a diary, so why not giving a shot?

They stick their noses into books

This is the proof that readers are great leaders. Microsoft billionaire Bill Gates is an avid reader. Each night before bed, he spends an hour reading a book, ranging on a variety of topics.

Many successful people in the world are voracious readers. They read at least for 10-20 minutes before going to bed every day and they learn from what others talk about. They expand their know-how to be better prepared to lead and motivate their team and build multimillionaire businesses.

Another big benefit from sticking your nose into a good book on a nightly basis is because reading improve the long term health of your brain.

They set priorities for the next morning

With so many things happening on a daily basis it can be really easy to lose focus on what you are trying to accomplish. That’s why, before bed time, productive people review their schedule and plan for the following day.

They make a list of everything they have to do and before they start working they set priorities on the list. This allow them to go into the next workday feeling better prepared, more confident, and less stressed. Include this life-changing tip in your daily routine by writing down your top 3 to 5 most important tasks you need to do the next day. If for any reason you don’t do this, it should be the first thing you do every morning. And remember, every minute spent in planning saves 10 minutes in execution.

100 Useful Websites

Interesting list at Life Hack - The 100 Most Useful Websites on the Internet.

Secrets to Awesome Weekends

Everybody loves the weekend. Everybody needs a break. So check out How Can You Make Your Weekends More Awesome, by Eric Barker;

What’s the research have to say about making Friday through Sunday that much better…?

For The Most Part, Don’t Trust Your Instincts

Ever eat or drink too much, feel awful, then do it again… and feel awful again? As counterintuitive as it may sound, we’re actually pretty bad about remembering what really makes us happy.

Reading Harvard happiness expert Daniel Gilbert’s bestselling book Stumbling on Happiness my main takeaway was this:

"Much of our unhappiness springs from the fact that we’re terrible at accurately remembering how things made us feel in the past, so we make bad choices regarding the future."

In Gilbert’s own words (and backed up by many studies):

"We overestimate how happy we will be on our birthdays, we underestimate how happy we will be on Monday mornings, and we make these mundane but erroneous predictions again and again, despite their regular disconfirmation."

When most of us have leisure time, do we do what truly makes us happy or do we opt for what’s easy? Easy wins it most of the time.

Via The Happiness Advantage: The Seven Principles of Positive Psychology That Fuel Success and Performance at Work:

"Studies have found that American teenagers are two and half times more likely to experience elevated enjoyment when engaged in a hobby than when watching TV, and three times more likely when playing a sport. And yet here’s the paradox: These same teenagers spend four times as many hours watching TV as they do engaging in sports or hobbies. So what gives? Or, as psychologist Mihaly Csikszentmihalyi put it more eloquently, “Why would we spend four times more time doing something that has less than half the chance of making us feel good?” The answer is that we are drawn—powerfully, magnetically—to those things that are easy, convenient, and habitual, and it is incredibly difficult to overcome this inertia. Active leisure is more enjoyable, but it almost always requires more initial effort—getting the bike out of the garage, driving to the museum, tuning the guitar, and so on."

The things we frequently choose to reduce stress are often the least effective:

Via The Willpower Instinct: How Self-Control Works, Why It Matters, and What You Can Do To Get More of It:

"The APA’s national survey on stress found that the most commonly used strategies were also rated as highly ineffective by the same people who reported using them. For example, only 16 percent of people who eat to reduce stress report that it actually helps them. Another study found that women are most likely to eat chocolate when they are feeling anxious or depressed, but the only reliable change in mood they experience from their drug of choice is an increase in guilt."

So What Works?

Spending time with friends on the weekends definitely helps:

"A large portion of the weekend effects is explained by differences in the amount of time spent with friends or family between weekends and weekdays (7.1 vs. 5.4 hours). The extra daily social time of 1.7 hours in weekends raises average happiness by about 2%."

But you knew that already. What are we missing?

That Mountain of E-Mail

Some good advice here on overcoming your mountain of daily e-mails: The Secret of E-mail : The Golden Rule by Kirby Ingles at Adam Smith's blog - 

Ever wonder how you can earn more time doing what is most important to you?

Do you feel like escaping from behind your desk and away from the 126 emails the average person receives per day?

There is a way for you to process through all your emails.

Would you love to hear more about it? Out of 126 emails, only 77 are legitimate.
How would you enjoy knowing about a golden rule that pierces through your inbox?

Save Yourself from Email

When I was a Human Resources Manager in Upstate New York, my days centered around email. It seemed as if I was chained to my desk. I was so buried in processing email that I would forget to drink my coffee. Not realizing the time that flashed by, I would grab my cup and sip some nasty, cold coffee. After several months of reliving this tragedy daily, I bought a candle warmer to keep my coffee warm. The problem was not the coffee cooling, but it was me living inside of my inbox that kept me from enjoying my favorite morning beverage.

“Veni, Vidi, Vici”

“I came, I saw, I conquered.”

How to Take Over Your Email

The golden rule of email is the same concept as Get Things Done. If you spend longer than two minutes processing an email, put it in a folder to process or reply later. Create 3 folders. First, create a folder to place emails that require a response that lasts longer than two minutes to draft. Second, you need a folder where you can store things that do not require responses, but are waiting upon an action. Last, create a folder where you can archive items that you think are valuable and will reference later.

The average Jane or Joe types 38-40 words per minute. Sentences are comprised of 8-11 words to be easily read. Do the math and that equals 7-10 sentences per 2 minutes. Generally, you can communicate effectively to most emails in 7-10 sentences if you cut out the fat. If you want to change your behavior, you must change your thinking. Take a Twitter-like approach who limits tweets to 140 characters. Instead, use 7-10 sentences to convey your thoughts. When you slice the excess fat, that means you use plain text, limit attachments and no abbreviations or emoticons. Do not send one-liners such as Thank You, Okay, and kill the read receipts. You’re not only fiddling around, but cluttering up inboxes with rubbish. Respect the recipient by providing a prompt, clear, concise and easy-to-read email. Your goal is to keep the amount of elapsed time to less than an hour in your email.

7 Steps to Make Certain Your Inbox is at Zero

1. Start using the golden rule of email.
2. Create a 3 folder system.
3. Process your inbox first by reading the subject and scanning.
4. If you can craft an email response in two minutes, execute.
5. Process your folders according to importance.
6. Process emails in each folder from more important to least significant.
7. Spend more face-to-face time with the people you work with and enjoy hot coffee.

Ultimately, once I took control of my inbox, I was in a position to be a more engaged leader that had a face, not a signature block.