Monday, May 4, 2015

The Biggest Mistake

I’ve made my fair share of mistakes as a leader, but the worst mistake by far was allowing negativity to take root inside of my organization. Negativity is like a cancer inside of your company; it grows undetected until suddenly it consumes you. More often than not, bad attitudes start out fairly innocently. Sometimes it can be as simple as a disagreement over a particular strategy. Other times, it can start out as a personality conflict between team members. Regardless of its origins, unchecked negativity tends to snowball into something that can be fatal for a team. Looking back, I realize that I noticed early signs of this happening in my team but chose to ignore them because I genuinely wanted to think the best of people. Unfortunately, I learned that my inaction allowed the problem to fester and ultimately cause more damage than it should have. Here’s how I went wrong.
I didn’t heed my own advice
I’m a firm believer that at the core of every successful business is an amazing team. Building that team is often one the most difficult and risky challenges you can face as a leader. That’s why I’ve adopted a simple rule that guides all of our hiring decisions at BodeTree: we look for people we trust, respect and admire. It sounds trite, but I’ve found that if the candidate fits those criteria, everything from cultural fit to skills naturally falls in line. The problem is that I don’t always heed my own advice.
The problem began when I allowed my lack of patience to get the best of me. We were preparing for a surge in activity at BodeTree, and I grew frustrated while trying to fill a key role that we desperately needed. After going through countless resumes and enduring several excruciatingly bad interviews, I jumped at the first candidate who made a good impression. I didn’t take the necessary time to get to know the person and determine if they were someone I truly trusted, respected, and admired. Instead, I took the shortsighted easy way out and set the stage for future problems to arise.
I ignored the contagion
Several months later, my executive team and I started to notice a change in the attitude of some of our team members. We were going through a significant organizational shift at the time, directing our focus towards institutional sales and away from the direct-to-consumer model that we had built up over the course of the past few years. Unfortunately, not everyone was on board with this shift, and I did not do a good enough job of selling every member of the organization on the vision. The key team member I had hired a few months earlier took particular exception to the shift in strategy. I took the traditional steps to offer coaching to shine a light on the issues we were experiencing, but I failed to grasp how contagious an attitude could be.
Instead of recognizing the severity of the situation, I treated it as an isolated incident and moved on. I wanted everyone on my team to be successful and went to great lengths to make excuses for their shortcomings. It was only later on that I realized I wasn’t doing them any favors. Psychological momentum is a powerful force, for better or worse. By not calling out bad behavior, I allowed it to gain momentum and influence others. Before I knew it, great employees who I thought very highly of were being drawn into the same downward spiral. Negativity had taken root in that particular team, and I knew then that if I didn’t take decisive action, one bad apple would spoil the bunch.
Finally, I eliminated the problem at its source
Once I fully realized the severity of the situation and the role I played in allowing it to happen, I took decisive action. I had to eliminate the source of the problem and stop the rise of negativity in the rest of the team. It required a delicate balance of providing transparency into what was happening while still being respectful of individual privacy. I didn’t want to demonize any particular individual, but at the same time I needed the team to understand what behaviors were considered unacceptable. My management team and I moved quickly, providing additional clarity into the situation and recognizing our shortcomings. When all was said and done, the rest of the team was fully on board with the direction we were taking, and the negativity disappeared.
This was a difficult time for me as a leader because I saw all too clearly how my personal failings allowed the situation to progress out of hand. Still, the lessons I took away from the experience have proved to be invaluable. Negativity simply cannot be tolerated in any organization. This does not mean that dissenting voices should be ignored. To the contrary, disagreements should be heard and thoughtfully considered. However once a decision has been made; the entire organization needs to rally around it. If any team member continues to spread negativity and dissent, their attitude will act like a cancer inside of your organization. As a leader, you have to make sure that you avoid this situation by hiring people you trust, respect, and admire. Then, if you see the early signs of contagious negativity, you have to eliminate it at the source. The process might be painful, but your organization will be healthier for it

Friday, May 1, 2015

Focus

13 Habits to Increase Focus - by Kirby Ingles (via Adam Smith)
Do you spend your day with a clear plan or strategy?
What has the most emotional impact on you?
How are you spending your time? On the Urgent or the Important?
How Do You Contribute to the Problem?
You will normally do the things that distract you like checking email, answering phone calls, sending text messages and responding to notifications on your smart phone. Productivity requires you to focus on your day. Analyze the key components of your day, create a plan and focus on what you can control. We live in an age of distraction. Everyone wants your attention and you are connected to the rest of the world 24/7. I can even log onto the internet and get a live feed of the space station right now.

Your Focus is Being Targeted
You can focus on the things that are barriers or you can focus on scaling the wall or redefining the problem. – Tim Cook
Everything you do, interact with and see is marketed towards you. The study of human behavior is so good that we know how to stack shelves to catch your eyes and your kid’s eyes, the type of colors to use and packaging that will attract your attention. I even know what times are effective to send emails to you and my co-workers so it increases a higher percentage of being opened. Each popup window is strategically placed based on your past behavior. This is why in today’s world it is increasingly important to focus on the task at hand.
Take Back Control of Your Focus
  1. Get clear-cut on what you want. There are a thousand things on everyone’s to-do-list. Which is more important and moves you towards your goals?
  2. Make sure you focus on what’s important. Select 1 or 2 things that are most important to you and are related to your core values.
  3. Keep it to a minimum. Only select 2-3 items per morning to work on. Anything more has your brain cluttered and juggling more than it can handle.
  4. Disconnect from the world. Probably the toughest, but best advice you can receive. Your will power and ability to resist is higher in the morning.
  5. Turn off your notifications. Smart phone and computer notifications keep us up-to-date, but pull us away from important tasks.
  6. Clear the clutter. Whatever work station you might have, keep it clear and minimal. Whether it is a lad, cubicle, or service truck, clutter distracts the mind.
  7. Email kills productivity. Control how you check your email so it doesn’t control you.
  8. Train people to respect your time. Someone needs something at every second of the day and what they are working on is more important to them. Take the time to do something for yourself while meeting the needs of others.
  9. Don’t try to do too much. Think quality over quantity. Efficiency is much more productive and faster than working frantically.
  10. Stop multi-tasking. Attempting to multi-task destroys focus and prevents efficiency.
  11. Take more time. Plan more time to complete tasks. If you get done early, use the extra time you have as a reward.
  12. Plan the night before. Planning the night before allows you to reflect on today’s current success and failures and lets you apply lessons learned before tomorrow gets here.
  13. Take breaks. Breaks are rewards. Breaks refresh will-power and focus.